PORTLAND PIANO INTERNATIONAL

Mission: To promote the art of piano recital and to provide education programs at the highest quality level.

EXECUTIVE DIRECTOR

JOB DESCRIPTION

Description of the Organization

PPI, a small organization with limited staff and an annual budget of approximately $400,000, is widely recognized for the high quality and consistency of its presenting and educational activities. PPI’s activity level is seasonal, and is equivalent to three-quarter time on an annual basis. Leadership and management is a “hands-on” activity, with assistance from a combination of salaried and part-time staff, board members and community volunteers.

The Executive Director provides leadership in the implementation of Portland Piano International’s mission, goals and programs. Key areas of responsibility are organizational management, Board relations and communication, strategic planning, fund development, budget and financial management, program management, and community relations and advocacy. The Executive Director works in collaboration with the Artistic Director, who has the responsibility for all programming and artist selections. Both Executive Director and Artistic Director report directly to the Board.

Work History: The Executive Director would need to have had experience in non profit arts management with increasing levels of responsibility.

The Executive Director reports to the Board of Directors.

ESSENTIAL JOB FUNCTIONS:

Organizational Management

• Ensure the hiring, supervision, evaluation and development of all staff.
• Oversee day-to-day administrative activities.
• Foster healthy communication throughout the organization (staff, Board and community) by creating a climate of trust and open, honest and respectful communication.
• Oversee development of annual work plan for the organization with the Artistic Director and staff and present to Board.

Board Relations and Communication

• Coordinate Board meetings and activities.
• Establish and maintain clear communication with Board on policy and program issues.
• Participate in Board development activities including Board recruitment, orientation, training, evaluation and recognition.
• Assure adequate support for Board and committees.
• Report regularly to the Board on the organization’s operations.

Strategic Planning and Annual Updates

• Work with Board and staff on strategic planning efforts and manage implementation of strategic plans.
• Monitor and report regularly to Board on strategic plan performance based on achievement of goals and strategic priorities.

Fund Development

• Provide leadership and work closely with Development Committee and staff to develop diverse and sustainable sources of revenue to support programs.
• Participate directly in fund raising efforts as necessary to ensure success, including through direct solicitation of donors and funders and participation in fund raising events.

Budget and Financial Management

• Work closely with Treasurer and staff on all budget and finance related issues.
• Ensure compliance with the organization’s fiscal policies, including those related to financial planning, auditing, investments and the acceptance of donations.
• Develop and monitor the annual budget and submit for review by Executive Committee and Board.
• Ensure regular and accurate financial reporting to Executive Committee and Board.

Programs: Recitals and Summer Festival

Oversee programs which currently include: Recital Series (6) and Summer Festival (one week duration).

• Work with Artistic Director, as appropriate in the programming of the Recital Series and Festival.
• Invite, negotiate and secure all contracts with, and schedule artists (10-20 per year).
• Manage recital and festival production for personnel, recital and event venues and musicians union.
• Organize and coordinate volunteers for Summer Festival.
• Oversee preparation of season brochures and other mailings, subscriptions and renewals and press and public relations.
• Arrange for transportation, lodging and various activities for visiting artists.
• Maintain relationships with subscribers and donors.

Community Relations and Advocacy

• Work closely with Marketing Committee and staff to achieve attendance and earned income goals through promotion and organizational visibility.
• Serve as the organization’s spokesperson, along with the Artistic Director.